From the phone in the field to the record in the office.
FieldTaskora is two connected halves: a dead-simple capture app your crew uses on site, and a dashboard where the work becomes records, evidence, reports and cost — automatically. Here's the whole thing.
Capture to record
What happens between the crew finishing and the record existing.
Four stages, and nobody has to do any of them. This is what the system is doing while the crew gets on with the job.
01 — Capture
Nobody types the metadata
The crew does the job. The phone in their pocket does the paperwork, and it does it while they work rather than at the end of the day.
Field app — end of job
Voice notes transcribe themselvesSpoken on site, written up automatically — no typing on a phone in the rain.
Photos are read, not just storedAuto-tagged for what is in them, flagged when a safety issue is visible, matched to the asset they belong to, and checked for duplicates.
Location arrives on its ownFrom the photo's own EXIF, and from the stamp burned into the corner by a site camera.
Time is recorded twice, on purposeWhat the device claimed, and what the server observed — kept apart, because they are different claims.
02 — Connect
It lands against the right job by itself
Capture is only useful if it is attached to something. Every item finds its own place in the record.
Job board — what needs you
Everything links to the jobThe asset, the phase, the check and the person it belongs to — without anyone filing it.
Drawings are read on uploadA plan arrives already understood rather than sitting as an attachment nobody opens.
Gaps surface the same dayA missing capture becomes an exception while the crew is still on site, not a hole found during an audit.
Exceptions are triaged, not queuedSorted by how serious they are, so the one that matters is not third in a list of forty.
03 — Process
The documents write themselves
The part that usually waits for a person at the end of the week. Here it is already done by the time they reach it.
Generated docket — written, not typed
Job records and daily reportsDrafted from what was actually captured — summaries, daily reports and handover notes.
Method statements as branded PDFsRAMS generated from the job and produced carrying your branding, ready to send.
In English, German and SpanishIncluding anything the AI writes — the output speaks the language the reader chose.
On a bid, the specification is readThe questions worth asking before you price are drafted, each with a citation back into the client's own document.
04 — The record
And it holds up when someone asks
A record you cannot defend is not a record. Every one of ours arrives carrying its own proof.
Evidence review — hash on every photo
Packs with their own proofCompletion and evidence packs carrying a coverage matrix and a SHA-256 manifest.
Media verified on the way inEvery photo, video and document hashed on upload, so nothing can be quietly swapped later.
What was left out, and whyAn export log records the omissions rather than letting them disappear.
Every AI action is accountableMetered and logged per organisation, behind a budget cap and a circuit breaker, with untrusted documents treated as data and never as instructions.
How it works.
From job site to complete record, without the admin.
Your crew captures what happens in the field. FieldTaskora turns it into records, reports, and insights — automatically.
1
Your crew logs the job as it happens
It works on the phone already in their pocket — a mobile number and a PIN, no app store, no passwords, no training day. They capture what they're doing while they're doing it, by voice, photo or tap.
No app store Voice input Photos Safety checks
2
Records write themselves
FieldTaskora turns raw field data into the documents your business actually needs. Job summaries, site reports, and alerts the moment something looks off.
Job summary Site report Alerts
3
You see the full picture
Every job, every cost, every certificate, every crew member — connected. Spot the losing jobs early, prove compliance, and keep licences current.
Job costing Licence tracking Profitability
In the field
Simple enough that the crew actually uses it.
Real footage from the FieldTaskora field app — the phone your crew already carries, no training required.
Sign in on any phone
Crews sign in with a phone number and a PIN — no app store, no setup. It works on the phone already in their pocket.
Do the job, step by step
Each step tells the crew what to do, what to check and what to photograph — captured as the work happens, with GPS and time stamped automatically.
Finish and it's already documented
Complete the job and everything syncs — photos, safety checks, times and sign-off — into one connected record. No end-of-day paperwork.
In the office
Where the work becomes the record.
Everything the crew captures lands here — live, connected, and ready to turn into the documents your business needs.
One live board for every job
Supervisors see every job as it moves, with an AI digest of what needs attention and the exceptions that need a decision today.
Every capture, pinned to where it happened
Photos and checks land on a map of the site, so you can see coverage, spot gaps, and approve evidence without chasing anyone.
Reports and invoices, built from the work
Turn the captured job into a client-ready report and an evidence-backed invoice — the proof is already attached.
